Pincushion Demo Estate · Fictional data · ZAR
06 · Conference breakout spaces
The client needs the main venue for 8 hours, Oak for 4 hours and Pine for 2 hours. Each space also needs 2 hours for setup, breakdown and turnaround. Including the breakout rooms can mean giving up other business.
All prices, costs, demand and events are fictional. Every option reruns the pilot’s quote and resource calculations. These two examples use the estate’s three event spaces; bedrooms are assessed separately in example 5.
R 80 000,00 revenue − R 56 000,00 direct delivery costs = R 24 000,00 booking contribution. That is 30.0% of revenue, before displacement and overheads.
Contribution means what remains after that alternative booking’s own direct delivery costs. PP applies the evidenced likelihood, then selects business that can fit together. It does not add mutually exclusive opportunities.
| Alternative business | Revenue | Direct costs | Expected contribution | With this booking |
|---|---|---|---|---|
| Alternative Oak function 60.0% contribution margin | R 30 000,00 | R 12 000,00 | R 18 000,00 | Cannot fit |
| Alternative Pine meeting 60.0% contribution margin | R 15 000,00 | R 6 000,00 | R 9 000,00 | Cannot fit |
| Evening full venue 50.0% contribution margin | R 16 000,00 | R 8 000,00 | R 8 000,00 | Can still fit |
| Evening venue A 50.0% contribution margin | R 10 000,00 | R 5 000,00 | R 5 000,00 | Can still fit |
| Evening venue B 50.0% contribution margin | R 12 000,00 | R 6 000,00 | R 6 000,00 | Can still fit |
Baseline opportunity probabilities are explicitly 100% for this illustration.
The full venue and its halves share the same space. The evening A and B bookings together contribute R11,000, compared with R8,000 for the full-venue offer. PP chooses R11,000 once. This evening business still fits after the conference.
Contribution after displacement
The conference earns R 24 000,00 before displacement. The breakout spaces give up R 27 000,00 of other business, leaving -R 3 000,00 after displacement.
30.0%
Revenue less direct delivery costs, divided by revenue, excluding tax. This amount still needs to cover overheads. Lost alternative business is deducted separately below.
All bridge figures exclude indirect tax. Price improvement at unchanged delivery cost: R 3 000,00 excluding tax / R 3 450,00 including tax. Other approval conditions remain separate.
| Resource | Hours used | Quantity | Contribution recovered if released |
|---|---|---|---|
| Main venue | 8 hours use 10 hours including setup and turnaround | 1 | R 0,00 |
| Oak breakout | 4 hours use 6 hours including setup and turnaround | 1 | R 18 000,00 |
| Pine breakout | 2 hours use 4 hours including setup and turnaround | 1 | R 9 000,00 |
Releasing-resource values are separate counterfactuals and must not be added together. The contribution bridge uses one feasible opportunity portfolio, including combined configurations.
Pass · Normal booking contribution margin: 30.0% against 25.0%. Contribution before displacement and overheads divided by revenue, excluding indirect tax.
There is no special-date rule in this assessment. The contribution after displacement is still compared with the booking’s required return.
A R 3 000,00 concession gives up the same amount of this booking’s contribution at unchanged delivery costs. Contribution after displacement becomes -R 6 000,00; booking contribution margin becomes 27.3%.
Evidence basis: previous booking history. Fictional client has booked quarterly in the past. Future dates are not contracted.
Future contribution included in this booking: R 0,00. A concession still needs the appropriate approval; confirmed future events are assessed separately.
ZAR 3 000,00 more excluding tax (ZAR 3 450,00 including tax)
Contribution after displacement ZAR 0,00; meets the resource rules
Incremental value improves by ZAR 3 000,00
Direct delivery costs and competing demand remain unchanged. Customer accepts the price and final settlement change. All remaining rule checks still apply.
Shorten the breakout agenda; keep the conference price.
R 15 000,00 after displacement · meets the resource rules
R 18 000,00 change in net contribution
Customer agrees to the shorter agenda. Setup and turnaround still consume 2 additional hours; the later Oak booking now fits.
Agree an agenda that needs one breakout space; keep the conference price.
R 6 000,00 after displacement · meets the resource rules
R 9 000,00 change in net contribution
Customer agrees to the revised breakout arrangement. This is a different scope, not an assumption that the original agenda fits fewer spaces.
Save the quote revision, then request review of this exact calculation. The maker and requester cannot approve their own protection exception. A changed quote or policy requires a fresh revision.
Synthetic demonstration only; no approval or booking is executed.
Policy synthetic-resource-decisions-v2 · pp-resource-protection-1.1.0 · 2026-10-01T06:00:00+02:00
Review the immediate sacrifice alongside the evidence for repeat business. A history of quarterly bookings supports a discussion; future revenue is not included in today’s result. Management may ask for a multi-event commitment before agreeing an exception.
This is a separate concession scenario, requiring customer agreement and any necessary exception approval. Each future event needs its own cost, date and displacement assessment.
{
"quote": {
"quoteReference": "golden-venue-displacement",
"eventBusinessType": "Conferences",
"revenueExVat": "80000",
"eventFixed": "0",
"riskBufferPct": "0",
"allocatedCapacityFixed": "0",
"renewalReserve": "0",
"targetPolicy": {
"venueWide": "0.25",
"byBusinessType": {},
"confirmed": true
},
"recipeIngredients": [],
"nonRecipeDirectVariable": "56000",
"roomBlock": null,
"market": {
"state": "NOT_APPLICABLE"
},
"approvedGrossContractTotal": "92000.00",
"paymentSchedule": [
{
"id": "deposit",
"date": "2026-10-01",
"amount": "30000",
"baseView": "Committed",
"probability": null,
"role": "deposit",
"evidence": "Synthetic agreed deposit"
},
{
"id": "delivery",
"date": "2026-10-14",
"amount": "-56000.00",
"baseView": "Committed",
"probability": null,
"role": "delivery_payment",
"evidence": "Synthetic supplier timing"
},
{
"id": "balance",
"date": "2026-10-17",
"amount": "62000.00",
"baseView": "Committed",
"probability": null,
"role": "final_settlement",
"evidence": "Synthetic final settlement"
}
],
"cashPolicy": {
"asOfMonday": "2026-09-28",
"openingCash": "250000",
"minimumBuffer": "50000",
"stressReceiptDelayDays": 7,
"stressCostIncrease": "0.1"
},
"confidenceComponents": [
"90",
"90",
"90",
"90",
"90"
],
"confidenceCaps": [],
"approvalEvidence": {
"exactEconomicMatch": false,
"capacity": false,
"viability": false,
"cashTerms": false,
"unresolvedCriticalAlerts": false
},
"costBasis": "Current",
"evidence": "Fictional Demo Estate conference example. Bedroom inventory is not used in these two decisions.",
"resourceBundle": {
"policyVersionId": "synthetic-resource-decisions-v2",
"bookingDate": "2026-10-15",
"bookedAt": "2026-10-01",
"discountExVat": "0",
"ancillaryContributionExVat": "0",
"targetIncrementalExVat": "0",
"evidence": "Synthetic reviewed same-period demand; direct costs and prices exclude VAT. No real forecast is asserted.",
"requests": [
{
"id": "main",
"resourceId": "ballroom",
"start": "2026-10-15T09:00:00+02:00",
"end": "2026-10-15T17:00:00+02:00",
"quantity": 1,
"attendees": 120,
"sellingValueExVat": "80000"
},
{
"id": "oak-use",
"resourceId": "oak",
"start": "2026-10-15T09:00:00+02:00",
"end": "2026-10-15T13:00:00+02:00",
"quantity": 1,
"attendees": 60,
"sellingValueExVat": "0"
},
{
"id": "pine-use",
"resourceId": "pine",
"start": "2026-10-15T09:00:00+02:00",
"end": "2026-10-15T11:00:00+02:00",
"quantity": 1,
"attendees": 60,
"sellingValueExVat": "0"
}
],
"demandReviewedResourceIds": [
"ballroom",
"ballroom-a",
"ballroom-b",
"oak",
"pine"
],
"alternatives": [
{
"id": "oak-function",
"name": "Alternative Oak function",
"requests": [
{
"id": "oak-alt",
"resourceId": "oak",
"start": "2026-10-15T13:00:00+02:00",
"end": "2026-10-15T17:00:00+02:00",
"quantity": 1,
"attendees": 60,
"sellingValueExVat": "0"
}
],
"sellingValueExVat": "30000",
"directCostExVat": "12000",
"contributionExVat": "18000",
"probability": "1",
"evidence": "Synthetic same-period competing function."
},
{
"id": "pine-meeting",
"name": "Alternative Pine meeting",
"requests": [
{
"id": "pine-alt",
"resourceId": "pine",
"start": "2026-10-15T10:00:00+02:00",
"end": "2026-10-15T12:00:00+02:00",
"quantity": 1,
"attendees": 60,
"sellingValueExVat": "0"
}
],
"sellingValueExVat": "15000",
"directCostExVat": "6000",
"contributionExVat": "9000",
"probability": "1",
"evidence": "Synthetic same-period competing meeting."
},
{
"id": "evening-combined",
"name": "Evening full venue",
"requests": [
{
"id": "evening-full",
"resourceId": "ballroom",
"start": "2026-10-15T20:00:00+02:00",
"end": "2026-10-15T22:00:00+02:00",
"quantity": 1,
"attendees": 120,
"sellingValueExVat": "0"
}
],
"sellingValueExVat": "16000",
"directCostExVat": "8000",
"contributionExVat": "8000",
"probability": "1",
"evidence": "Synthetic evening offer; mutually exclusive with A and B together."
},
{
"id": "evening-a",
"name": "Evening venue A",
"requests": [
{
"id": "evening-a-use",
"resourceId": "ballroom-a",
"start": "2026-10-15T20:00:00+02:00",
"end": "2026-10-15T22:00:00+02:00",
"quantity": 1,
"attendees": 60,
"sellingValueExVat": "0"
}
],
"sellingValueExVat": "10000",
"directCostExVat": "5000",
"contributionExVat": "5000",
"probability": "1",
"evidence": "Synthetic evening offer."
},
{
"id": "evening-b",
"name": "Evening venue B",
"requests": [
{
"id": "evening-b-use",
"resourceId": "ballroom-b",
"start": "2026-10-15T20:00:00+02:00",
"end": "2026-10-15T22:00:00+02:00",
"quantity": 1,
"attendees": 60,
"sellingValueExVat": "0"
}
],
"sellingValueExVat": "12000",
"directCostExVat": "6000",
"contributionExVat": "6000",
"probability": "1",
"evidence": "Synthetic evening offer."
}
],
"repeatBusiness": {
"concessionExVat": "3000",
"basis": "history",
"evidence": "Fictional client has booked quarterly in the past. Future dates are not contracted."
}
}
},
"policy": {
"currency": "ZAR",
"minimumBookingContributionMargin": "0.25",
"indirectTaxRate": "0.15",
"timezoneOffset": "+02:00",
"versionId": "synthetic-resource-decisions-v2",
"resources": [
{
"id": "ballroom",
"name": "Main venue",
"type": "ballroom",
"capacity": 400,
"parentId": null,
"inventoryUnits": [
{
"key": "ballroom-a",
"capacity": 1
},
{
"key": "ballroom-b",
"capacity": 1
}
],
"setupMinutes": 60,
"breakdownMinutes": 30,
"turnaroundMinutes": 30
},
{
"id": "ballroom-a",
"name": "Main venue A",
"type": "ballroom",
"capacity": 200,
"parentId": "ballroom",
"inventoryUnits": [
{
"key": "ballroom-a",
"capacity": 1
}
],
"setupMinutes": 60,
"breakdownMinutes": 30,
"turnaroundMinutes": 30
},
{
"id": "ballroom-b",
"name": "Main venue B",
"type": "ballroom",
"capacity": 200,
"parentId": "ballroom",
"inventoryUnits": [
{
"key": "ballroom-b",
"capacity": 1
}
],
"setupMinutes": 60,
"breakdownMinutes": 30,
"turnaroundMinutes": 30
},
{
"id": "oak",
"name": "Oak breakout",
"type": "ballroom",
"capacity": 80,
"parentId": null,
"inventoryUnits": [
{
"key": "oak",
"capacity": 1
}
],
"setupMinutes": 60,
"breakdownMinutes": 30,
"turnaroundMinutes": 30
},
{
"id": "pine",
"name": "Pine breakout",
"type": "ballroom",
"capacity": 80,
"parentId": null,
"inventoryUnits": [
{
"key": "pine",
"capacity": 1
}
],
"setupMinutes": 60,
"breakdownMinutes": 30,
"turnaroundMinutes": 30
}
],
"events": []
}
}